Archiving System

Archiving System
A document management system allows you to manage your electronic documents in a fully integrated environment. It enables you to create process, publish, share, store, search and archive your huge volume of office documents easily.

Key Benefits
1- Cost saving on documents storage by reducing paper documents filing and manual work. 

2- Save time on document retrieval with advanced meta-data and full-text search. 

3- More convenience and save disk space on document distribution. 

4- Higher availability and accessibility with Web based access maintain centralized document repository to ensure Data consistency and eliminate duplicates. 

Key Features
1- Manage document lifecycle is easy the lifecycle of an electronic document is exactly the same as that of a hard-copy document: creation, submission, review, approval, distribution, retention, and archiving. The system automates all the processes involved in a document lifecycle. 

2- GUI document template designer Easily design document forms. 

3- External Database Integration The ability to apply query with external database through ODBC connections makes it easier to integration the archiving with the company databases such as HR database, financial account database etc. 

4- Web Browser Access Manage files and folders with Web browser you are familiar with ,no additional software installation. 

5- Advanced Search Search in Results, using Boolean, Wild Card, and any combinations, or search by metadata attributes and keywords as defined in document class. You can even save a list of past searches for quick retrieval. Users can only search for and retrieve/find documents they are authorized to access. 

6- Improve productivities by reducing manual process such as document review and approval. Faster and better decision making with knowledge base support. 

7- Roles and User Based Security Control User/group security provides five levels of permission to access folders and files. Include Read, Preview, Modify and Delete. The security can be applied to each folder and file, by role or individual user. 

8- Export data exporting the documents to PDF, HTML, and Excel. 

9- Integrated Authentication User authentication system also integrates with popular systems including Active Directory and LDAP. 

10- File Encryption/Decryption Supports password-based file encryption/decryption. 

11- Version Control and Library Service Check-in and check-out files while system automatically archives all versions. You can even run a version comparison and produce a report for deleted, inserted and modified lines of documents. Rollback to earlier versions is provided. System administrator can configure version method based on the organization specific version number and naming convention. 

12- Graphical User Interface Integrated GUI based workflow designer allows you to easily design business workflow for your document approval and review procedures with drag and drop. Automated document workflow facilitates document submission, review and approval process. Graphic workflow designer allows you easily map your business process with document workflow. 

13- Integration with Fingerprint/RFID readers for high level of security. 

Interfacing with Time Attendance System delegate the workflow requests to predefined employees in case the concerned employees were absent for some reason or has no time booking. 

14- Collaboration tool of document management allows user to share information in real time by email notification, instant message and dashboard. 

15- Automatic OCR processes to convert image files into searchable PDF files and allow search engine to search for the content from pre-indexed files. 

16- Available in different languages English, Arabic, French and German.